Category Archives: eMail

Using Google Reader “Send To” with Gmail

Here is how to use the new “Send To” feature, in google reader, to send items directly to a new Gmail email.

To set this up, go to Google Reader and open Settings. Select the “Send To” tab and click on the “Create a custom link” button.  Fill in with this information:

  • Name:  Email
  • URL:  mailto:?subject=${title}&body=${title}%0A%0A${url}
  • Icon URL:  http://mail.google.com/mail/images/favicon.ico

Example:

gr_sendto_gmail_example

How to send large files without email attachments

Problem:  You want to send someone a large file but your email provider doesn’t allow attachments over a certain size.

Solution (in no particular order):

  • http://senduit.com/
  • http://rapidshare.com
  • http://www.mediafire.com/
  • http://www.filemail.com/

These service providers allow you to upload a file.  You get a web link to that file, which you can email or IM to the person you wish to download the file.  That person simply clicks on the link, and begins the file download.

NOTE:  Most of these sharing sites do not authenticate the downloader.  This means that if someone guesses the URL of your file, they too can download it.  While this is not likely, it should be something you are aware of.  You can add another layer of security by zipping the file with a password, or encrypting the file before uploading.

Problems with IMAP or POP and gmail or google hosted email?

I have a few users who get errors when trying to IMAP or POP their mail from google hosted (gmail users can also run into this problem).  If your settings are correct and everything was working and has just stopped, you may need to un-lock your account via Captcha.

Exactly how accounts get locked is a bit of a mystery.  Although, I have a feeling it has to do with checking an email account too frequently, and maybe from multiple devices coming from a single IP address.

For the solution please follow the steps below to resolve the problem:

  1. Disable all mail clients you’re using to read Gmail messages. (If you use one at work and one at home, please disable both.)
  2. From the computer on which your logins are failing, visit http://www.google.com/accounts/DisplayUnlockCaptcha
  3. Enter your Gmail username and password, and the letters in the distorted picture.
  4. Once you have successfully logged in, restart your mail client and try to download your mail.

If you’re using a Google Apps email address, please instead follow the steps below:

  1. Disable all mail clients you’re using to read mail. (If you use one at work and one at home, please disable both.)
  2. From the computer on which your logins are failing, visit https://www.google.com/a/[your domain].com/UnlockCaptcha. Be sure to fill in your domain name in the URL.
  3. Enter your email username and password, and the letters in the distorted picture.
  4. Once you have successfully logged in, restart your mail client and try to download your mail.

Sources:

Which email accounts NOT to use

Most internet providers (aka. AT&T, COX, Time Warner, etc.) give you email accounts with your monthly internet access. Most people use these included email accounts, but my suggestion is to NEVER use them. Here are the reasons why you shouldn’t:

  • Not very feature rich.
  • More limited storage space.
  • Address can be harder to remember (eg. [email protected])
  • Tie you to their internet service. (BIGGEST REASON)

This means if you move out of their service area, or just want to switch to a different provider (because of pricing or lack of service), you are forced to change your email address. While not directly, this is similar to the drug dealer business model. Give them free email accounts, and they will keep paying their monthly fee for internet access.

You would be better off using one of the many free email accounts offered by various companies, such as Gmail, Hotmail, or Yahoo mail. This way your email is not dependent on your internet provider.

An even better solution is to sign up for Google hosted services. For $9/year, Google will give you email at the domain name of your choice. Basically you are only paying to register the domain name, and Google will host your email for FREE! This includes all of the legendary features of their standard Gmail.

Gmail gets IMAP support

Google is rolling out IMAP support to its gmail and google hosted users. You can activate it by going to settings > Forwarding and POP/IMAP and select Enable IMAP.

Google IMAP picture

If you don’t see the IMAP option yet, you can try to logout and then log back in to see if it appears.

For those of you who don’t know, IMAP is a protocol for fetching email from a remote server, like POP, but more advanced. The main difference is that IMAP is designed to be used from multiple computers, so email is not deleted from the mail server when it is downloaded.